Notice of Annual General Meeting
Notice is hereby given that the 146th Annual General Meeting of the Melton Mowbray Building Society will be held on 27th April 2022 at Pera Business Park, Nottingham Road, Melton Mowbray, Leicestershire, LE13 0PB at 10.00am for the following purposes:
- To receive the Auditors’ Report for the year ended 31 December 2021
- To receive the Directors’ Report, Annual Accounts and Annual Business Statement for the year ended 31 December 2021
- To consider and, if thought fit, pass an ordinary resolution to re-appoint BDO LLP as Auditor until the conclusion of the next annual general meeting
- To consider and, if thought fit, approve the report on the Directors’ remuneration
Election of Directors
- To consider and if thought fit:
- To elect Susan Margaret Douthwaite
- To elect Judith Anne Mortimer Sykes
- To elect Simon George Thomas
- To elect Andrew John Lumby
- To re-elect Andrew John Capps
- To re-elect Jonathan George Farrington
- To re-elect Fiona Ann Pollard
- To re-elect Simon James Taylor
By order of the Board of Directors
D R Watts – Society Secretary
16 March 2022
To register your interest in joining the AGM by Microsoft Teams please e-mail email@example.com
- These notes form part of the notice of meeting.
- Re-election/Election of Directors
The Board is committed to complying with best practice in corporate governance so, in accordance with the UK Corporate Governance Code, all the Society’s Directors are standing for either election or re-election at the AGM. The biographical details of all Directors are set out on pages 7 to 9 of the “Melton Matters” document.Those details include their skills, experience and qualifications and why their contributions are, and continue to be, important to the Society’s long-term sustainable success. The Board confirms that all the Directors seeking election or re-election continue to be effective with a strong commitment to the role.Non-Executive Directors can serve up to a maximum of three three-year terms. Any extension is subject to a rigorous review, and be explained giving due consideration to the continuing independence and objectivity of the Non-Executive Director. The Remunerations & Nominations Committee makes recommendations to the Board concerning the re-appointment of any Non- Executive Director at the conclusion of their specified term of office, having due regard to their performance and ability to continue to contribute to the Board in light of knowledge, skills and experience required.The Society’s Chair of Risk, Andy Capps, has completed more than nine years as a non-executive director. He was first appointed to the Board as a Non-Executive director in February 2013 and was first elected at the 2013 AGM. The Board considers that his experience and contribution continues to be extremely valuable and recommends his re-election.Sue Douthwaite, Judith Mortimer Sykes, Simon Thomas and Andy Lumby all joined the Board in 2021 and seek election.The Board has considered (in the absence of each relevant director) that the performance of all directors seeking election and re-election at the AGM continues to be effective and they demonstrate the necessary commitment to the role.
Copies of the Society’s Rules may be obtained from the main office or the Society’s website.
If you are unable to attend and vote at the meeting, you may appoint a proxy to attend and vote for you either by using the enclosed proxy voting form or by completing it online.You may appoint the Chair of the meeting or anyone else as your proxy. Your proxy does not have to be a member of the Society. Your proxy may vote for you at the meeting but only on a poll. A poll is a formal written vote, for example, the election of directors will be by poll. Your proxy may speak at the meeting and may demand or join in demanding a poll.You may instruct your proxy how to vote at the meeting. Please read the instructions on the proxy voting form. To be valid, proxy voting forms must be signed and returned (or submitted electronically) so as to reach Civica no later than 5.00 pm on 22 April 2022.
- Voting qualifications
You can vote if you:
- are at least 18 years old on 27 April 2022; and
- (i) held shares to the value of not less than £100 in the Society on 31 December 2021 and have continued to hold shares at all times between 31 December 2021 and the voting date; or
(ii) owed the Society not less than £100 in respect of a mortgage debt on 31 December 2021 and owe the Society not less than £100 in respect of a mortgage debt on the voting date;
- are the only or the first named account holder in our records for the relevant share or mortgage account.The ‘voting date’ referred to above is:
- 22 April 2022 if you are voting by proxy (whether using the enclosed form or completing it online); or
- 27 April 2022 if voting in person at the meeting.
- In addition, you can vote only once as a member, irrespective of the number of mortgage and 7 savings accounts you hold and whether you hold accounts in different capacities (for example, 7 on your own behalf and as a trustee).
- We ask shareholding members attending the meeting to produce their passbooks or other evidence of membership.
- We ask borrowing members attending the meeting to have their account number available as evidence of membership.
- If you are appointing a proxy, other than the Chair of the meeting, to attend the meeting and vote on your behalf, please make sure that your proxy brings an appropriate form of identification to the meeting.